Listing & Sales Assistant

Position Overview:

We are seeking a detail-oriented, highly organized, and service-driven professional to join our team as a Listing & Sales Assistant. This dual-role position supports a small group of yacht brokers by managing both the administrative aspects of yacht listings and the daily operations of the sales process. The ideal candidate will play a key role in maintaining high-quality listings, facilitating client communications, and assisting with contracts, closings, and events such as boat shows.

Key Responsibilities:

Listing Management:

·      Manage and maintain yacht listings, ensuring all information is accurate, complete, and professionally presented.

·      Coordinate with brokers to obtain documentation, photos, and specifications for each listing.

·      Upload and update listings across company websites, MLS systems, and marketing platforms.

·      Support marketing efforts by providing listing information for promotional materials and advertisements.

·      Prepare and proofread listing agreements, contracts, and related documents.

Sales Assistance & Client Relations:

·      Act as a liaison between clients and brokers, maintaining professional and friendly communications.

·      Use discretion and independent judgment when reviewing sales contracts and documentation.

·      Provide top-tier customer service to internal and external clients.

·      Manage CRM database entries, ensuring timely updates to pricing, location, and availability of listings.

·      Coordinate showings, inspections, and prepare client presentations and announcements.

·      Assist with local boat shows and special events, including occasional travel and onsite support.

General Administrative Support:

·      Handle ad hoc administrative tasks including travel arrangements, front desk duties, and broker support.

·      Ensure timely responses and follow-ups on various tasks in a fast-paced environment.

Qualifications:

·      Minimum 2 years of administrative or sales support experience, preferably in the marine or luxury industries.

·      Strong organizational skills with excellent attention to detail.

·      Proficient in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint; experience with CRM systems required.

·      Familiarity with yacht listing platforms and industry terminology is a plus.

·      Ability to work independently and manage multiple priorities under tight deadlines.

·      Bachelor’s degree in Business Administration or related field preferred (relevant experience may be considered in lieu).

·      Strong interpersonal and communication skills; fluency in a second language is a plus.

·      Experience in contract preparation or closing processes preferred.

·      Willingness to travel and assist during boat shows.

Work Environment:

Primarily office-based with occasional outdoor and on-site work aboard yachts or at marinas. Local travel and physical activity, including lifting up to 30 lbs during event setups or boat inspections, may be required.