Sales Assistant

Job Summary: The primary duty of the Sales Assistant is to provide support to Brokers on the day-to-day business activities and perform a variety of administrative functions. 

Key Responsibilities (but not limited to):

• Assist with professionally managing telephone duties. Communication with outside brokers and/or brokerage assistants, verifying wire instructions

• Manage the mailings of sales and charter magazine “Horizons” 

• Provide excellent customer service to internal and external clients (and follow up with external clients)

• Support brokers in their daily tasks including MyIYC, scheduling, and travel arrangements

• Prepare presentations, listing agreements, contracts and agreements

• Assist with marketing efforts including (but not limited to) events, partner networks and campaigns 

• Assist with Boat Show preparation

• Work IYC Boat shows

• Create Central Listing Proposals

• Assist sales brokers with entering all client information into the company CRM system

• Create and manage central listings and reporting

• Assist with contract support 

• Assist with gathering relevant documentation for closings and performing KYC

• Enter and maintain listings across various MLS platforms

Additional Responsibilities:

• Assist with various boat show duties leading up to, during and after the boat show.

• Provide cross-functional training and support when needed.

• Contribute to company and department tasks and special projects as assigned.

Requirements/Skills:

• Minimum of two years of administrative experience, preferably dealing with high-profile clients

• Marine industry experience is strongly preferred

•. Must be willing to work flexible hours (some evenings and weekends as required)

• Must be proficient in Microsoft Office and Google Drive 

• Ability to multitask and work well under pressure

• Excellent time management, problem-solving, and decision-making skills 

• Must be a team player and take initiative

• Strong verbal and written abilities

• Must be reliable and maintain a professional appearance

• Bilingual is not required, however would be helpful